Facility Request

It is the policy of Church of the Good Shepherd (Parish) to allow ministries and groups associated with the Parish (User) to enjoy supervised use of the following facilities.

Submit the request below. Upon approval, the event will be added to the Parish calendar, the facility will be reserved, and an email confirmation will be sent. The *User/Event Coordinator agrees to be responsible for the care and appropriate treatment of Parish facilities. 

GENERAL GUIDELINES

• If any keys are required, they will be issued by staff at the Parish Office.
• If decorations or signage is used, care shall be taken to prevent damage to the facility. No nails or permanent hooks, tape or adhesives that leave marks shall be used.
• If it is necessary to cover or remove any signage or posters in place, they shall be restored upon completion of the event.
• At the conclusion of the event the facility, furniture and equipment shall be left in a clean and orderly condition.
• The User is charged with assuring that all is in order, windows are closed, lights turned off, doors locked and keys returned to the Parish Office.
• If children are present at the event, care shall be taken to ensure they are properly supervised and protected according to Safeguard the Children guidelines.
• Event Coordinator will provide volunteers for set-up, take down, clean-up and return of all tables, chairs and any equipment used for the event to their appropriate places. 

PARISH HALL

located west of the church

• Parish Hall Kitchen (please note specific guidelines below for kitchen and food service areas)
• Parish Hall Meeting Room (adjacent to the Hall in the back with an interior door)
• Parish Hall Patio (directly outside the west church entrance)
• Parking Lot (adjacent to the Parish Center west of the Parish Hall and Church)

PARISH CENTER

 adjacent to the parking lot, west of the church & parish hall

• Conference Room 1 (smallest of the meeting rooms with seating for 10-12)
• Conference Room 3 (can accommodate two large banquet tables and/or row seating for chairs only)
• Good Shepherd Room (largest of the 3 meeting rooms - Theatre seating 60-80; Table seating 36-50)
• Parish Center Kitchen (adjacent to the Good Shepherd Room, but, accessible by separate doorways to other meeting rooms)
• Sacred Heart Chapel (adjacent to the eastside of the Parish Center)

KITCHEN FACILITIES

 Parish Hall or Parish Center

• The User agrees to leave the stove, counter tops, sink and floor clean and free from food, spills and debris.
• If the User is not experienced with the operation of the stove or oven, please ask for instructions.
• Instructions for cleaning the stove and oven in the Parish Hall Kitchen are posted on the side of the refrigerator.
• Any dishes, tools or equipment used shall be cleaned and returned to where items were found.
• Towels used to clean and dry dishes should be spread out to dry, not folded or placed in a bag and left in the kitchen.
• All Trash generated, including empty boxes and bottles, should be taken to the dumpster.
• Unless prior arrangements have been made, Food and Beverages left over from an event should not be left behind on counters, in the refrigerator or the freezer, but removed by the User or event Guests.
• When an event includes food preparation, care shall be taken to adhere to proper food handling protocol. Please refer to “Food Handling Instructions for Location Kitchens” posted in the Parish Hall and Parish Center kitchens.